Dispatch agreement template
A starting-point service agreement between a dispatcher and a motor carrier: services, fees, term, liability and signatures.
This is a template, not legal advice. Review it with your attorney before you use it with a real carrier.
DISPATCH SERVICE AGREEMENT
This Dispatch Service Agreement ("Agreement") is entered into between:
Dispatcher: [Dispatch company legal name, address, MC/DOT number if applicable]
Carrier: [Carrier legal name, address, MC number, DOT number]
Effective Date: [Date]
1. SERVICES
The Dispatcher will locate and negotiate freight on behalf of the Carrier,
handle load confirmation paperwork, and provide the support described in
this Agreement. The Dispatcher is not a motor carrier, broker, or employer
of the Carrier's drivers, and does not take possession of freight.
2. CARRIER OBLIGATIONS
The Carrier confirms it holds active operating authority, maintains the
insurance coverage required by law and by its brokers, and is responsible
for safe operation, driver qualification, and compliance with all
applicable federal and state regulations.
3. COMPENSATION
The Carrier will pay the Dispatcher a fee of [___]% of gross revenue per
load, or [$___] per load, as agreed. Payment terms: [e.g., due within __
days of carrier receiving payment]. Specify how fees apply if a load is
cancelled, short-paid, or disputed.
4. TERM AND TERMINATION
This Agreement begins on the Effective Date and continues until terminated
by either party with [___] days' written notice. Either party may terminate
immediately for material breach.
5. INDEPENDENT CONTRACTOR STATUS
The Carrier and its drivers are independent contractors, not employees or
agents of the Dispatcher. Nothing in this Agreement creates a partnership,
joint venture, or employment relationship.
6. LIABILITY AND INSURANCE
The Carrier is solely responsible for cargo, liability, and any claims
arising from the transportation of freight. The Dispatcher is not liable
for the Carrier's acts, omissions, or regulatory compliance.
7. CONFIDENTIALITY
Both parties agree to keep rate information, customer details, and other
non-public business information confidential during and after this
Agreement.
8. GOVERNING LAW
This Agreement is governed by the laws of the State of [___], without
regard to conflict-of-law principles.
9. ENTIRE AGREEMENT
This Agreement is the entire understanding between the parties and
supersedes prior discussions. Amendments must be in writing and signed by
both parties.
SIGNATURES
Dispatcher: _____________________________ Date: __________
Carrier: _____________________________ Date: __________
Frequently asked questions
Is this dispatch agreement template legally binding?
A signed agreement can be legally binding, but this template is a generic starting point, not a document drafted for your business or jurisdiction. Have an attorney review it before you use it.
What should a dispatch service agreement cover?
At minimum: the services provided, the fee structure and payment terms, term and termination, independent contractor status, liability and insurance, and confidentiality.
Can I edit this template for my own carriers?
Yes. Copy the text, fill in the bracketed fields, and adjust the terms to match what you and the carrier actually agree. This page does not store or submit anything you edit.
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